Enrollment Procedures


New Family/Transfer Enrollment Procedures

When enrolling a student in any Michigan public school district, the State School Aid Act, related Michigan Compiled Laws, and other state and federal requirements apply. Each district is responsible for verifying three things:  

1) parentage;  2) a qualifying residence;  3) residency in that qualifying residence.

 

Here is a quick guide to assist you in preparing to enroll your student(s) into East Grand Rapids Public Schools (EGRPS).

 
 

Resident Enrollment in the East Grand Rapids Public School District

1. PARENTAGE:  The person(s) legally in control, care, and custody of a minor child. The Missing Child Act (MCL 380.1135) requires verifying the identity and age of a minor child enrolling in a public school.

To establish parentage, the district requires:

1. Government issued photo identification of the person(s) enrolling the student.

2. Certified birth certificate of the student(s) to be enrolled. If a certified birth certificate cannot be supplied at the time of enrollment, a notarized affidavit of parentage shall be supplied and a certified birth certificate must be provided to the district within 30 days.

3. Immunization documentation or physician approved vaccine waiver for each child to be enrolled.

4. Additional documentation, such as a divorce decree or other official documents that specify custodial rights may be necessary.

 

2. A QUALIFYING RESIDENCY:  Is defined as a residential dwelling that is either a single family principle residence as recorded with the Kent County Assessor’s Office or a legal single family residence that meets Michigan Treasury and local community requirements as a rental.

To establish A Qualifying Residency, the district requires:

HOMEOWNERS

1.  Proof of home ownership:  If you currently own or have recently purchased a home in the district, the deed to the property, in the name of the person seeking to enroll the students. (If you have not yet purchased your home, but have a completed purchase agreement and closing date, the District Registrar can assist you; please call 616-235-3535 or email tkenney@egrps.org regarding the particulars of this type of situation).

2.  A current property tax statement in the name of the person seeking to enroll the students. (To qualify as a home owner, the property must be declared as a principal residence in accordance with state law and guidelines).

RENTERS

Rental of property in the East Grand Rapids Public School District must be for the purpose of a primary residence. Leasing a residence within the boundaries does not, solely, constitute living within the boundaries.

1.  A signed lease in the name of the person seeking to enroll the student(s). (In the case of a month-to-month lease, monthly verification of the rental will be required in the form of a utility bill emailed monthly to tkenney@egrps.org or delivered monthly to the District Office.)

2.  Landlord Statement Form (Form is also available at the East Grand Rapids Public Schools District Office.

 

3. To establish RESIDENCY IN THE QUALIFYING RESIDENCE, the district requires:

1.  Current auto insurance statement in the name of the person seeking to enroll the student at the EGRPS district address. (If you have a company supplied vehicle and/or do not have auto insurance issued at the EGRPS district address, the District Registrar can assist you with alternatives; please call 616-235-3535) or email tkenney@egrps.org.

2.  A Utility Bill and any one of the items listed below with the name and EGRPS district address of the person enrolling the student.

 

Utility Bill                             Cable Bill                              Cell Phone Bill

Bank Statement                    Pay Stub                               Auto Loan/Lease

  

 

Non-Resident Enrollment in the East Grand Rapids Public School District

Schools of Choice: The district participates in the Kent Intermediate School District and State of MI 105C Schools of Choice Programs.  Complete information can be found at our website www.egrps.org or here.

 

Tuition: The district has a Tuition Enrollment Program for eligible Kent County 9th grade students.  Complete information can be found at our website www.egrps.org or here.

 

Employees:  Students of East Grand Rapids Public Schools employees may be eligible to attend the district.  Please contact the District Registrar for full details.

 

Other Important Information to Know When Enrolling into East Grand Rapids Public Schools

  •      All families enrolling into EGRPS should be aware of the Proof of Residency Guidelines posted on our website regarding enrollment, residency violations, and residency fraud (MCL 388.1606).
  •      All residency documentation for homeowners in the EGRPS district must be processed at the District Office by the District Registrar.

*Placement in an elementary building will be made based on class size and availability, not necessarily on attendance area.

 

Proof of Residency Guidelines

In order to complete the enrollment process, the person seeking to enroll the student must reside in a dwelling that is located within the geographical boundaries of the East Grand Rapids Public School District.  The following documentation will be required:
 
A. For homeowners, deed to the property and a current property tax statement in the name of the person seeking to enroll the student that indicates the property is their principal residence, together with a current utility bill and one other current bill at the East Grand Rapids residential address in the name of the person enrolling the student, current auto insurance certificate or auto insurance binder at the East Grand Rapids residential address, in the name of the person enrolling the student.
 
B. For renters, a signed lease or rental agreement, in the name of the person seeking to enroll the student, the rental must comply with local licensing where applicable. A completed and signed Statement of Landlord Form, a current utility bill and one other current bill at the East Grand Rapids residential address in the name of the person enrolling the student, current auto insurance certificate or auto insurance binder at the East Grand Rapids residential address, in the name of the person enrolling the student. 

 

Leases are subject to review at the time of their expiration in accordance with this policy.  Long-term leases may be reviewed at the discretion of EGRPS.  Month-to-month lease extensions will be required to provide updated bills as verification of continued occupancy of the rental property upon request of EGRPS.

 

False Information with Respect to Residence

Should it be determined that a person has knowingly provided false information to the East Grand Rapids Public Schools District in order to permit a child to enroll as a resident student, the following shall apply:

 
A. The child will be immediately disenrolled from the East Grand Rapids Public Schools District.
 
B. The parent(s)/legal guardian(s) shall be responsible for any and all costs incurred by East Grand Rapids Public Schools in its investigation of the particular residency issue, including attorney fees.
 
C. East Grand Rapids Public Schools will refer for prosecution any violation of its residency requirements and/or any false statements made with respect to residency for purpose of enrollment.
 
D. Should the student subsequently seek to enroll in the East Grand Rapids Public Schools District, after establishing a bona fide residence, the student will be denied the opportunity to participate in athletic extra-curricular activities (high school) for a period of one (1) school year.

 


 
If you have questions or require additional information, please contact Terri Kenney at tkenney@egrps.org.